Roles and Responsibilities

Contracts Maintenance

• Assist Contracts Manager in reviewing potential contracts and agreements
• Maintains contractor files for accuracy, completeness & compliance
• Negotiated rates
• Certificates of Insurance current and compliant
• Tax forms (W-9) (W8-BEN)
• Creating contract briefs and Exhibit C “Compensation” summaries
• Maintain and distribute quarterly contracts maturity report to Executive Management
• Coordinate Price Book Data with suppliers and uploading into electronic AP invoicing system
• Imaging fully executed contracts and supporting documentation to corporate network
• Distributing fully executed contracts and associated documents to contractors and internal customers
• Maintaining physical file room records
• Archiving records per corporate retention policy

Supplier Onboarding and Maintenance

• Administer new supplier forms to vendors
• Obtain required Management approval for onboarding new suppliers
• Perform vendor set ups in OGSYS accounting system
• Maintain changes to vendor data in OGSYS accounting system
• Reconcile and report changes to vendor records to management monthly
• Assist in annual vendor 1099 review process
• Investigate and report discrepancies Processing vendor credit applications

Vendor Setup in Open Invoice:

• Creating accounts in accounting system for all Vendors including Service Contractors, Corporate Contractors, Purchase Orders.
• Scanning Executed Contracts and supporting documentation into Company’s database.
• Creating hardcopy/physical files for each fully executed Contract.
• Creating Contract Summaries including: Agreed T&C's;Exhibit C - Compensation.
• Manage Insurance compliance.
• Maintaining Contractor files for accuracy, completeness and ensuring all documentation is current including: Master Agreements (MSA, MTC, PSA, CSA, etc.) Safety Emergency Management System Negotiated Rates; Certificates of Insurance; W-9's.
• Create and manage Company Price Books;
• Completing credit applications requested by Contractors and returning to Contractor/Vendor 
• Maintaining Contractor files for accuracy, completeness and ensuring all documentation is current;
• Organizing files in the file room.
• Running monthly Contractor/Vendor Changes report for finance department.

Qualifications and Education Requirements

• Degree preferred or 2 or more years of contracts experience
• Computer proficiency required (Microsoft Applications Suite) (Electronic supplier software preferred)
• Strong organizational and interpersonal skills
• Ability to work efficiently and effectively to meet deadlines.
• High level of attention to detail

Key Accountabilities

• Assists the Project Team in planning and organizing day-to-day project activities.
• Supports administration of the project teams and the coordination of activities between project locations.
• Assists in organizing and controlling project work to ensure that all project objectives are being met with regard to safety, environment, cost, schedule, work environment, and quality.
• Ensures that all decisions and activities within the various project teams support the project's objectives and priorities.
• Prepares and gives presentations on project issues.
• Assists Project Control in the preparation of cost estimates.
• Obtains all necessary approvals for planned work.
• Monitor progress, manpower, and budget.
• Keeps team members informed on Project progress and developments.
• Monitors project document development and project change and variation orders.
• Promotes knowledge sharing and contribute to good communication and cooperation with Management and key individuals.

Required and Preferred Skills and Experience

• Experienced level, typically 5-7 years of experience.
• Requires a strong understanding of discipline.
• Able to apply knowledge and experience to complex problems and develop recommendations.
• Makes decisions within broad parameters.
• Acts as an informal resource for others with less experience.

AP Associate

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying vendor id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

Top 3-4 Required Skills (and years of experience):

• 2+ years AP processing experience
• Any major ERP system (JD Edwards, SAP)
• Working with multiple stakeholders within a large enterprise.

Required Soft Skills:

• Good communication, basic to intermediate excel skills

• 10+ years experience with Project Management in large scale environments. 
• Leads a large cross-functional organization because each strategy/concept is a major project or has major impact on the Company, involving multiple departments and business units. Significant budget authority and/or budget impact. 
• Has substantial resources, researches best practices, and works with other internal and external organizations. 
• Requires complex and detailed solutions

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Special Challenges:

• Identifying and resolving issues
• Reviewing a large volume of transactions under time constraints
• Extended working hours during Turnaround execution phase (6 days x 10 hours/day)
• Careful attention to detail is necessary due to the high need for accuracy

Experience and Qualifications Required:

• Strong communication skills. Ability to communicate clearly and credibly while demonstrating integrity with Turnaround management team, CP team, external vendors and other relevant stakeholders
• Basic accounting knowledge – in relation to understanding and creating accruals
• Strong analytical and problem-solving skills 
• Above average Excel skills and understanding required
• Previous Turnaround or Energy industry experience would be considered an asset
• Previous SAP experience would be considered an asset

Roles and Responsibilities:

• Develops, communicates, deploys and monitors planning & control processes and tools (e.g. schedule maintenance, status reporting, resource management, change control, etc.) 
• Plans and coordinates the development of an overall integrated project schedule with the Project Manager and Team Members. 
• Assures that planning standards, practices and tools are compliant with the company's best practices and value adding processes (e.g. probabilistic scheduling, resource loaded and leveled project schedule, PPM reporting, MS Project Server). 
• Develops reports to track & communicate project progress based on agreed cadence (weekly and/or monthly) including critical path, earned value and future work forecast analysis. 
• Provides support to the Project Manager on the staffing profile and plan. 
• Analyzes at risk and lagging deliverables highlighting to the Project Manager the impact to the schedule. 
• Collaborates with the Project Manager on a mitigation plan.
• Establishes, administers, and maintains project financial planning, monitoring and controlling best practices. 
• Ensures alignment between the project budget and schedule. 
• Develops enhanced management reporting to facilitate the review of the financial forecast and improve the usefulness of the information for management in decision making. 
• Assist in tracking Capital and Operating Expenses. 
• Analyzes cost over/under-runs highlighting to the Project Manager the impact to the budget. 
• Collaborates with the Project Manager on a mitigation plan. 
• Works in coordination with the Project Manager to update various status reporting systems with project metrics. 
• Schedules and facilitates planning and project status meetings.
• Provides schedule and cost input into DE/Decision Review Boards, major Phase Gates, and other presentation documentation.

Qualifications and Education Requirements:

• 5-7 years of progressive experience. 
• Primavera and/or Microsoft Project fluency, Microsoft Office Suite (Excel, Word, PowerPoint) is required. 
• Must have knowledge in the following financial project control areas: forecasting, budgeting, planning, estimating and cost analysis. 
• Must have knowledge in the following planning project control areas: earned value analysis, probabilistic estimating and critical path identification and analysis. 
• Experience in reporting and tracking project work efforts and cost across a portfolio of small projects. 
• Able to work across multiple teams with different leadership styles Strong organizational, analytical and critical thinking skills. 
• Ability to understand the project scope and execution methodology and its relationship to the Work Breakdown Structure (not just a data entry clerk)Ability to facilitate meetings.

Education: 

• BA/BS or MA/MS in Construction Management, or related field

Roles and Responsibilities:

• The Lab Tech will support R&D experimental work in the area of Resid Hydroprocessing and will work closely with a number of researchers and laboratory technicians. 
• The day-to-day in this role will include the following: -Handling of oil samples, including submission of oil samples for analyses and preparation of oil sample blends. -Entering laboratory test results in database -Filtration of oil samples -Conducting oil sample analyses -Conducting laboratory maintenance of instruments, calibration of analytical instruments, and laboratory compliance activities

Qualifications and Education Requirements:

• Proven laboratory and process equipment experience to work safely and independently around pilot plant units, and laboratory equipment. 
• Proven laboratory experience in wet chemistry, chemicals, preferably oil samples handling techniques. Capable of handling drum quantity of hydrocarbon feedstock and product using lab equipment. 
• Proven ability to organize and accurately record detailed information associated with hydrocarbon processing experiments and handling of chemicals and oil samples. 
• Requires good interpersonal and both verbal and written communication skills, ability to handle and prioritize several assignments concurrently (multi-tasking ability) and work and communicate effectively and cooperatively with a variety of individuals, groups, peers, customers, and management. 
• Requires good manual dexterity, mechanical ability and experience to safely and independently handle a variety of mechanical tools and laboratory equipment. 
• Requires mechanical ability and good understanding of basic laboratory safety to conduct and coordinate pilot plant maintenance and support work and handle a variety of chemicals. 
• Demonstrated ability to understand key pilot plant operating principles and parameters and understand experiment’s goals and objectives to assist with troubleshooting and monitoring of pilot plant operation. 
• Good computer skills needed to create detailed and flexible documents and spreadsheets, efficiently handle computer controlled equipment, and record analyses and results in data base. Proficiency with Microsoft Suite (outlook, excel, …) required. 
• Ability to conduct and monitor bench-scale routine oil sample handling and analyses and develop/refine/follow laboratory test methods. 
• Demonstrated initiative, team-player ability and positive attitude, channeled toward team success.

Preferred Qualifications: 

• Laboratory experience in handling large quantity and complex blending task. 
• Capable of organizing large quantity of hydrocarbon product blending, off-line distillation and the associated sampling requests.

Education: 

• High school diploma required 
• Bachelors degree preferred

Roles and Responsibilities:

• Design and develop of reporting data module for CPF Plant Turnaround Analytics 
• Creating Row level security with Power BI and integration with Power BI service portal 
• Develop Materials Management reports to determine PR/PO reconciliation of outstanding line items 
• Work on all types of transformations that are available in Azure Analysis Service and Power BI query editor 
• Schedule automatic refresh and scheduling refresh in Power BI service 
• Develop event-drive analysis reports and visualization using DAX functions like table function, aggregation function and iteration functions 
• Create custom visualization for Power BI, if needed 
• Create reports using time intelligence calculations and functions 
• Execute dashboard setups and data manipulation using DAX

Qualifications and Education Requirements:

• 1.5+ years’ experience in creating compelling dashboard reports using advanced Power BI and Data Analysis Expressions (DAX). 
• Azure Analysis Service 
• Power BI

Education: 

• Bachelor’s Degree required

Preferred Qualifications: 

• Local candidates highly preferred

Roles and Responsibilities:

• Data engineer Azure data flows for CPF Plant Turnaround Analytics using Azure services: Data Factory, Databricks, Functions, Logic Apps 
• Implement row level security in Azure SQL DB and Azure Analysis Services 
• Implement CI/CD via Azure DevOps 
• Ingest data into a data lake from an Azure Service Bus 
• Create Databricks jobs to operationalize data flows 
• Schedule automatic refresh and scheduling refresh of AAS models 
• Write Ansible playbooks to deploy into Azure resources

Qualifications and Education Requirements:

• 2+ years’ experience in consulting on data factory pipeline and transformation services 
• Experience with Azure services: Data Factory, Databricks, Functions, Logic Apps

Preferred Qualifications: 

• Local candidates highly preferred

• Highly desired candidates with 5 or more years gathering requirements and researching and analytics, project documentations, RTM/requirements traceability, work with technology, operations, vendor teams to organize testing methods and document testing outcome. 
• Projects are related to upgrades in Ovation Controllers and Servers (Emerson/GE), SCADA/HMI system installs, Cybersecurity application upgrades, infrastructure/data storage or system back up implementations connecting to Grid Data Center.

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