This temporary Office Assistant is needed on a part-time basis, Tuesday through Friday, as follows:

Approximately two hours per day between the hours of 7:00 a.m. and 5:00 p.m., to perform the following tasks:

• Process daily mail
• Compile statistics of mail by alphabet
• Distribute mail to department employees
• Record scanning and storage onto specialized database
• Data entry using Microsoft Excel
• Other clerical projects, as necessary
• Reporting time is flexible, as long as it is the same time each day.
• In addition to the daily assignment, this temporary Office Assistant will also be required to assist with our bi-monthly invoice processing, which occurs over a period of two days, twice per month, around the beginning and middle of each month (always within the Tuesday-Friday work week). 
• This task will require an additional 2-3 hours of work per day, beyond the normal daily tasks.

Invoice processing tasks include:

• Loading/transporting boxes of invoices (using a cart)
• Pulling selected invoices
• Scanning billing files and storing onto specialized database

REQUIRED QUALIFICATIONS/SKILLS:

Candidates should be dependable, with responsible clerical experience, and must possess the following:

• Excellent data entry and word processing skills using MS Word, Excel, Outlook.
• Strong customer service skills and ability to interact diplomatically on the phone and in person.
• Excellent attention to detail and accuracy for data entry and word processing
• Good reasoning ability -- able to quickly learn and adapt to new assignments.
• Good organizational skills -- ability to multi-task in a fast-paced office environment and follow through to ensure tasks are completed.
• Good English language reading ability, comprehension, and communication skills.
• Ability to lift 25 pounds.

Duration of Assignment:

• Approximately 6 months, which may be extended depending on the operational needs of the unit.

Work Location: 

• Diamond Bar, at the junction of the 57 and 60 freeways --- parking is free; there is a cafeteria on-site.

• 10 years of experience managing projects/programs.
• 5 years of experience managing technical and systems training initiatives through the budgeting, analysis, design, development, implementation, and evaluation phases.

1. Vendor Security Risk Analysis (60% of role)• Perform all aspects of the security and risk assessment of suppliers and vendors through complex qualitative and quantitative review of risk indicators, threats, and assets• Evaluate suppliers’ security practices and provided documentation to identify the security posture and capability to securely manage our information and assets• Lead and perform the onsite assessment, using technology and information security experience to identify compliance and risks.• Identify control gaps and vulnerabilities with suppliers and work with leadership and suppliers to address security concerns and remediation in a timely manner• Document assessment results distilling complex analysis into a clear and understandable manner for supplier and business leadership audiences• Provide guidance to the business relationship managers to ensure their understanding, support and acceptance of the risks involved in doing business with each supplier.• Verify remediation has been adequately implemented before closing open supplier security findings• Assisting with the negotiation of supplier contracts with respect to security requirements and articulating risk to supplier and business managers when suppliers are not agreeing to security terms• Developing effective relationships with business relationship managers, suppliers, and vendor management teams to enable successful navigation of delicate topics• Escalate issues related to suppliers as necessary in a timely manne

2. Internal Security Risk Analysis (20% of role)• Conduct analysis and assessment of information security processes and system controls against corporate, regulatory, and internal information security compliance standards• Provide guidance to information security functional teams with implementing, monitoring, and reporting of control processes, documentation, and compliance measures• Identify internal control gaps and vulnerabilities and work with leadership to address security concerns and remediation in a timely manner• Document assessment results distilling complex analysis into a clear and understandable manner for leadership audiences• Verify remediation has been adequately implemented before closing open security findings• Develop effective relationships with internal security and technology teams to enable successful navigation of delicate topics• Escalate issues as necessary in a timely manner•

Requirements/Must Haves:

• Excellent troubleshooting, problem solving & root cause analysis skills
• Exceptional customer service
• Candidate should be able to work under pressure
• Self-starter and be able to follow defined corporate processes & policies
• Strong team worker, with excellent organization & time management skills
• Professional demeanor with excellent written/verbal communication skills
• Must possess a high level of quality and attention to detail
• Ability to lift 50 lbs.
• Ability to work flexible hours and overtime
• Ability to climb ladders and staircases to access IT equipment

Skills & Qualifications:

• Previous experience supporting a large corporate, manufacturing environment is preferred
• Experience supporting and troubleshooting Business and Mission Critical applications is preferred
• Working knowledge/experience of PC imaging tools (SCCM), diagnosis and remote-control tools
• In-depth knowledge of Microsoft Windows, Active Directory Policy and Security management, MS Office suite, Outlook and other standard office environment applications is required
• Working knowledge/experience supporting Multifunction printing devices
• Experience in Service Management and other ITIL-based best practices
• A+ and Lenovo/HP PC repair certifications are preferred
• Strong Project Management skills
• Experience with PowerBI reports is a plus.

• One or more years of experience working in an Analyst position. 
• Two or more years of experience with Microsoft Excel performing advanced functions such as VLOOKUP’s, pivot tables, filtering/sorting, charts, and graphing. 
• One or more years of experience working with SAP.

Roles and Responsibilities:

• Conducts the pickup of petroleum and chemical waste containers throughout laboratory facility. 
• Sorts hazardous materials by hazard class and regulatory requirements. Enters inventory data in database. Identifies petroleum products to be recycled using technical and regulatory knowledge. 
• Pumps petroleum products from drums for recycling. Pours spent laboratory solvents and wastes into drums and tanks for waste shipment. Prepares and packages hazardous wastes for shipment. 
• Performs various regulatory compliance and safety tasks. Conducts other required tasks including operating forklifts, maintaining tanks, pumps and other equipment, and performing general housekeeping duties. 
• Works as directed

Education/Qualifications: 

• College level science and chemistry recommended.

• Knowledge of physical properties of common lab chemicals and solvents recommended.

• Experience working in industrial environment and hazardous waste field desired.

• Forklift experience recommended.

• Good mechanical skills recommended.

• Experience using office suite (word, excel, etc.)

• Ability to lift 50-lb containers.

• This job is physically demanding with most work performed outdoors in all weather conditions.

• Valid California vehicle driver’s license required.

• This is a “Safety Sensitive Job” subject to Random Drug and Alcohol testing program.

• No beards. This position requires use of a full-face respirator and other personal protective equipment.

MAIN FUNCTIONS

• Responsible for importing, cleansing, validating and analyzing data with the purpose of understanding or drawing conclusions from the data. 
• May consolidate and/or present data in charts, graphs, or tables. 
• Focused on improving data quality. 
• Minimal work direction needed, highly skilled and knowledgeable to the position. 
• This position would typically include a professional Data Analyst. 
• Expert in the field, possibly professional certification holder.

SKILLS AND QUALIFICATIONS

• Strong analytical, verbal and written communication skills. 
• Report generation and data analysis. 
• Proficient in MS Office.
• Tableau Preferred

A critical focus for the role is working with several workstreams including Brand, Loyalty, Sales and IT to develop and execute a well-coordinated project schedule. Implementing a new loyalty program requires:

• Finalizing design details, and working with Brand to develop program identity, promotions, media.
• The pilot program will launch by mid-Q2 2020; and ultimately, a phased national rollout is expected by late 2020
• Ongoing communication with key stakeholders at important decision points: Retail Sales, Brand, IT, Business Technology Innovation, Card Services, and Retail Programs, and others as required
• Development of a compelling Retailer and Marketer Sell-In package
• Integration of a 3rd party loyalty “engine” with IT systems to manage technical aspects of a program (joint responsibility with selected vendor) 
• Modifications to existing IT systems to account for a points/rewards based loyalty solution
• Workstreams (Identified)
• Procurement, legal, Brand, IT, Loyalty, Sales, Operations, training, service center
• The project is currently in Phase 3 (of 5) and will be advancing to Phase 4 in July 2019, when detailed project design and IT system integration will begin.

Skills

• Loyalty broker
• SAP
• CASS (Accounting and Settlement System)
• HP Non-Stop 
• COCO Accounting
• Back Office Systems (BOS) 
• Business Point (CBP)
• Point-of-Sale (POS)
• Mobile Application

Required Qualifications:

• Experience leading complex marketing and IT projects in a very large consumer facing environment with a complex retailer / marketer distribution channel. 
• A new marketing program can impact upto 6MM consumers, so must be delivered in a timely and effective way balancing internal requirements with a compelling value proposition for consumers and for retailers / marketers
• Demonstrated capability to quickly develop effective working relationships with subject matter experts and consultants to meet milestones and quality expectations
• Ability to work effectively with multiple internal and external stakeholders at all levels
• Experience working on projects with tight timelines to deliver a successful product at the right time. 
• Requires ability to closely manage project scope, and assess/recommend potential schedule, cost and functionality trade-offs as required
• Strong effective communicator, both oral and written. 
• Prepares all stakeholder and Decision Review Board information / presentations, including Decision Support Packages (DSP) for both structured Phase Gate reviews, and other adhoc presentations as required.
• Experience with managing changes to Retail Point-of-Sale software
• Able to review / assess / prepare project financial analysis and project budget as required, and have a good understanding of effective project reporting requirements and milestones to others

Education:

• Bachelor’s Degree Required
• Master’s Degree Preferred

Roles and Responsibilities

• Create and track vendor master tickets for onboarding and prequalifying new vendors, and/or updating existing vendor records,
• Create system records to house every individual master and commercial agreement, and maintain these records for the entire lifecycle of each contract,
• Create and manage system price book to enable electronic billing & payment, maintain these price books and execute price breaks throughout the lifecycle of the contract,
• Ensure all contract documents (including supporting docs) are uploaded to the relevant contract record. Obtain missing records from relevant sources,
• Assists in generating weekly reports as needed: e.g. approved vendor’s list, BPA analysis, requisition reports, SSRS reports,
• Troubleshoots invoicing issues by liaising with supplier, buyer, and accounts payable department,
• Supports Contract Owner with any additional requirements as appropriate (e.g. maintaining hardcopy records, creating and expediting purchase orders where needed).
• Strong Excel skills are required to accurately perform this task.

Qualifications and Education Requirements

• Associates or Bachelor’s degree or equivalent work experience
• Advanced Excel proficiency
• Proficiency and experience in Microsoft Office software, including Outlook, Word, PowerPoint, Excel
• Experience in either Oracle or SAP ERP systems
• Experience in data capturing & entry
• Effective problem solver
• Strong communicator 
• Written and verbal
• Acute attention to detail
• Efficient multitasker and ability to manage time and workload independently
• Team player with positive attitude- Reliable and disciplined work ethic.

Duties:

• Oversees facilities engineering projects and provides engineering support for on-going operations.
• Reports to an Engineering Manager and works closely with Business Unit Managers and Asset Teams for each geographic area to ensure early identification of surface facility needs.
• Oversees evaluation of appropriate options and makes recommendations that meet the Business Unit needs and development strategies.
• Is responsible for the timely and on-budget completion of these projects.
• Coordinates work with other departments (e.g. Construction, EH&S, Regulatory) in order to coordinate all aspects for their successful execution.
• Reviews design drawings and construction documents (plats, P&IDs, C&E, etc.).
• Performs As-built review of equipment in the field based on the IFC deliverables.
• Provides on-going technical facilities engineering support for trouble shooting, optimization and identification of de-bottlenecking opportunities within the existing assets.
• Proactively implements all facilities projects with risk assessments and process safety management as a top priority

Skills:

• Applies basic knowledge to carry out a sequence of tasks. 
• Under close supervision, performs routine assignments requiring the application of standard techniques, procedures, and criteria.
• Develops fit for purpose standards and specifications for surface facility projects.
• Performs feasibility studies, scope development, AFE cost estimates, bid preparation, and overall project management of assigned projects.
• Designs oil, gas and produced water handling facilities, including low pressure gathering systems, central processioning facilities, and compressor stations.
• Reviews design drawings and construction documents (plats, P&IDs, etc.).
• Coordinates with EH&S and Regulatory for all required permits and compliance and ensures operations comply with all corporate EH&S policies and governmental regulations.
• Reviews existing facilities for capacity upgrades and de-bottlenecking opportunities.
• Ensures proper documentation and data books are assembled for each completed project.

Education:

• Bachelor's degree in Engineering
• 2-3 years relevant experience required