Roles and Responsibilities:

Responsibilities for this position may include:

• Handles all administrative assistant responsibilities for assigned attorneys and legal analysts, including managing calendars in Outlook, coordinating meeting logistics, preparing pre-read, creating presentations, editing documents, revising contracts, updating matters in the matter management system, setting up new vendors, processing invoices, preparing correspondence, etc. 
• Coordinates domestic and international travel logistics. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports. 
• Sets up and maintains files, processes invoices and performs general clerical duties. 
• Maintains effective communications with peers, attorneys, managers and leaders. 
• Provides back-up/relief to other legal assistants.

Required Qualifications:

• 8-10 years secretarial and administrative experience within an Enterprise or corporate environment required. 
• Secretarial and administrative experience within a law firm or in-house legal department 
• Must maintain confidentiality at all times. 
• Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas. 
• Demonstrated ability to take initiative, prioritize and meet deadlines. 
• Able to multi-task, anticipate needs and follow through on assigned tasks. 
• Experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements 
• Demonstrated ability to work effectively in a team environment. 
• Strong organizational skills and attention to detail are crucial. 
• Able to problem solve and use good judgment in making sound decisions quickly. 
• Proficiency in MS office applications: Outlook, PowerPoint, Excel, advanced in Word.

Preferred Qualifications:

• High School Diploma/GED 
• Litigation experience. 
• Experience with SharePoint. 
• Experience planning domestic and international travel strongly preferred. 
• Experience with e-billing and matter management. 
• Experience setting up vendors in a payment system.